Deadline for uploading ePosters: TBC 2023 midnight BST
Deadline for uploading Late Breaking News ePosters: TBC 2023 midnight BST (once notification acceptance is received from the presenter by the organisers, further instructions will be provided)
Please note: All in-person P, FP and LBP Presenters also need to prepare a traditional printed poster.
Please remember that all posters will be available digitally via the e-poster boards onsite, congress app and virtual platform. If the presenter is registered with a virtual congress ticket, the only presentation opportunity will be via the video/audio file preloaded with the digital poster.
Please check the programme for your presentation details: https://www.wms2023.com/page/programme
Please remember that all posters will be available digitally via the e-poster boards onsite, congress app and virtual platform.
If the presenter is registered with a virtual congress ticket or their poster is a virtual/e-poster only, then the only presentation opportunity will be via the video/audio file preloaded with the digital poster. There is not a dedicated time in the programme to view these posters on the e-poster boards in the venue.
If a presenter is onsite at the congress and has a VP or LSVP poster presentation, they are not officially required to stand by an ePoster board at the venue during Poster Sessions. There is nothing stopping presenters from arranging to present to attendees informally during the congress.
You are encouraged to include a short 3-5 minute video/audio recording to accompany your ePoster. As this is a hybrid congress, please consider the delegates who will view your poster on the virtual platform. A video/audio will help to explain your poster in more detail and make it more engaging. For the video, we feel that slides or the PDF with the presenter in a smaller window on the screen is best. That way viewers see their work and see them presenting.
In case you encounter any difficulties with the format, please contact Michael Lockett, Platform Manager email@example.com
Instructions for Pre-recorded Video
We request you prepare and upload a video of your presentation, including a brief introduction with a webcam (if desired) and slides with a voice over for your presentation. Please use these instructions to upload your file/s.
The technical requirements of the video are as follows:
Please be sure the file name is the same as your presentation title.
Tools for Preparing the Video:
You can prepare your video and its transcription using any recording and editing tool that will produce an output that will meet the above specifications.
Using Descript: Free usage of the Descript app for video recording, editing, and captioning (available for Mac and Windows, but not Linux). Descript makes it very easy to record an on-screen presentation, optionally with a webcam view. The video is then automatically transcribed and Descript provides nice tools to quickly fix transcription errors. The video can also be edited directly by editing the transcription, for example, to cut out mistakes (no need to stop and restart recordings, just keep going), and fillers can be automatically removed. Once the video and transcription are ready, you can export them as .mp4.
Other options for video recording:
You can use PowerPoint: Create Voice Over Powerpoint and convert to MP4
Another simple way to record the presentation is to use a video conferencing tool to record the content displayed by your computer screen and your voice recorded by the computer microphone, or an external microphone. In that way, you can show your face via webcam and display your slides as you talk. You can use any meeting software, as long as you get a good quality recording, and your final file is in the MP4 format. You may wish to edit the video after having recorded it. Here are some links to instructions on recording a meeting on common platforms:
Please note: All in-person ePoster Presenters also need to prepare a traditional printed poster.